MOMS Club® of Castle Rock

MOMS Club of Castle Rock 

Code of Conduct

 

All members should familiarize themselves with the policies in this Code of Conduct specific to our chapter as well as the Bylaws from International MOMS Club®.

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Sick Policy

Please do not attend any MOMS Club event if you or your child/children has any of the following symptoms:

 

* Currently running a fever, or fever within the last 24 hours

* An unexplained or infectious rash (ring worm, chickenpox etc...)

* Head Lice

* Diarrhea

* Vomiting

* Pinkeye

* Thick Yellow or green nasal secretions

* Sore throat

* Yellowish skin or eyes

 

If your child has had any of the common childhood diseases (Fifth’s, Hand-foot-mouth, Chickenpox etc....), please have your child's doctor confirm that your child is no longer contagious. Not only are these diseases highly contagious, but in some cases extremely dangerous for pregnant women and those who are immune compromised. Please contact the MOMS Club President if your child has contracted a communicable disease.

 

Children's Behavior Policy

MOMS Club activities are meant to be enjoyable and safe events for both parent and child. MOMS Club respects parenting differences, but expects that all children behave appropriately at MOMS Club activities. This policy is in place to ensure the enjoyment and safety of club members and their children.

 

Unacceptable behaviors include but are not limited to:

* Hitting

* Scratching

* Kicking

* Biting

* Spitting

* Slapping

* Hair pulling

* Destroying property

* Overly aggressive behavior

 

In the unfortunate event that these behaviors occur during MOMS Club activities, please remove your child until the behavior is corrected. If the behavior continues, Executive Board members may intervene and ask the member to temporarily remove her child/children from the situation. If a child is deemed a danger to themselves or other children on a continual basis, the mother maybe asked to leave the club.

  

Moms’ Behavior Policy

MOMS Club is here to support mothers who choose to stay at home with their children. We support all mothers, and recognize that there are many different parenting styles and personalities in our club. To ensure a safe, supportive atmosphere, we ask the following of all members:

 

• You are responsible for all your children at all MOMS Club functions. If you cannot supervise them all, please talk to other members ahead of time to see if they can lend a hand.

 

• When disciplining your child/children, please speak in a quiet voice or remove the child/children from the area. Please remove your child/children from the area for time-outs.

 

• Do not discipline another mom's child/children without her permission. In the event that your child is in conflict with another child, please separate them and take the other child to his/her mother.

 

• As a support group, there will be many conversations with and about members. To be supportive, no negative gossip or demeaning comments allowed. Please also respect the privacy of members who do not have an outgoing nature, and do not discuss with others what they would keep private.

 

• Understand that some children may have life-threatening allergies. If you are bringing snacks to share or food to another member’s home, please ask if it is OK with the event host or other members attending.

 

• Please be mindful and respectful of others when telling jokes or stories, especially those that may cause offense by sexual, racial, or insensitive nature.

 

• This is a social club where members should be working to form friendships and relationships on the bond of motherhood. Personalities may not always mesh well, but it is your responsibility to be civil towards other members at club events and through club media. Complaints about members will be dealt with at the discretion of the Board as needed.

 

• Members should be respectful of other members and the club as an organization on social media outlets. If you are having problems with a specific member or with the club itself, please speak with a member of the Executive Board to discuss resolutions. We also ask that moms be respectful of others privacy on social media (please see Social Media Image opt in/out document for more information).

 

• You are responsible for your own schedule and transportation to and from club events. If you would like to organize carpools, it is your responsibility and not the responsibility of the event coordinator. Please be mindful to follow through with events that you RSVP to as outlined by the RSVP policy as it’s important for the success of club events.

 

• Do not use obscene or abusive verbal language, physical, or obscene gestures directed toward any other member of the club or their child(ren).

 

• Always be considerate and respectful to the property of other members, especially at events taking place in another member’s home.

 

• Please be respectful if a Board Member reaches out to discuss behavior or a violation of one of our policies. Hostile responses to constructive feedback per policies will not tolerated.

 

• The club will only be as successful as our members make it. We want our members to find support, friendship, and meaningful activities for their children while supporting charitable causes. To do this, we need our members to be involved through both attendance and volunteering.

 

• You are responsible for following the by-laws of this club, including the general by-laws from MOMS Club International, overall Code of Conduct, sick child policy, children's behavior policy, RSVP policy, and this policy.

 

To ensure the comfort of moms from all economic and cultural backgrounds, we ask that all members follow the above guidelines. In the unfortunate event that these guidelines and not followed, the Executive Board will discuss the issue with the member/members involved, and has the authority to impose penalties as outlined, which may result in refunding the remainder of the member's dues and asking her to leave the club.

 

Home Business/Fundraising Policy

No member may sell for personal business or non-MOMS Club related fundraising at any group function or through club media (including but not limited to club email lists, Facebook, and Evite). MOMS Club events and activities are not the place to promote your products and services. For certain community fundraiser events, please reach out to the Executive Board as exceptions may be made.

 

Pet Policy

Animals should be kept away from the children, for both the safety of the animals and the children.

 

Event Policies for MOMS Club® of Castle Rock

We would like to remind all members that if they would like to join or host a playgroup, please contact the event coordinator for specifics or RSVP through Evite. You are free to join playgroups at any time if you would like!

 

The event coordinator will send the information needed through the club’s invitation/event program. The event coordinators are responsible for schedules and any issues that come up within the events. Difficult situations can be brought to any Executive Board member to help you resolve the issues as needed. Please reference the RSVP policy for more information.

 

MOMS Club Email, Facebook, and Evite Accounts Policy

The MOMS Club roster and all associated accounts are to be used for MOMS Club events and business only. Use of the roster, Facebook page, or Evite account for business, political or religious purposes is prohibited.

 

Please do not use the roster for items including but not limiting to:

* Home businesses

* Non-club related fundraising

* Home parties

* Family Business

* Jokes

* Solicitations of any kind

 

If you are having a party of some kind and would like to include MOMS Club members you may only send it to the members that you know personally. If there is something that you would like to send to all our members that is non-MOMS Club related, please send it through the President first and if it is within the rules of the bylaws, she will pass it on to the rest of the members.

 

Actions may be taken against any Member who violates any part of this Code of Conduct (all policies listed above) as well as the RSVP policy listed below.
Those Actions include:

• First Offense – Verbal Warning 

• Second Offense – Written Warning 

• Third Offense – The member will be asked to leave the MOMS Club and their dues will be forfeited.

 

 

RSVP Policy

 

Definitions

MOMS Club of Castle Rock and Sedalia – Hereinafter referred to as “MOMS Club” or “our club”

 

Evite – The system our club currently uses to track member and prospect attendance to events hosted by our club

 

Event Coordinator/Event Host – The point person who creates events (not necessarily hosts at her home or attends herself) for certain groups within our club such as the 3 &

Under Playdates or Moms Night Out (MNO)

 

Event Host – The person who will be hosting members at her home or at another location, not necessarily the person who created or coordinated the event

 

Proper RSVP Etiquette

It is a policy that each member RSVP for activities that she would like to attend through individual Evite links/invitations. Each member is to RSVP to each event she plans to attend with the number of children planning to attend where applicable. In addition to each member receiving invitations as new Evite events are created, event links are posted on:

 

· Our private Mom’s Club of Castle Rock Facebook group,

· Sent in the monthly newsletter (as a list, PDF list, and/or hyperlinked calendar),

 

If you find that you can attend an event last minute (less than a few hours’ notice), please call/text the event coordinator in addition to updating your RSVP on Evite. This will ensure there are enough seats saved/proper headcount for reservations, the event coordinator knows to look for you, or any other important information is shared with you. “Maybe” responses will be considered a “no” for events if you have not otherwise spoken with the event coordinator in advance – please update your RSVP to “yes” if you want to be included in the headcount, on messaging, need a to have a seat saved, etc.

 

Cancelations

It is also a policy that each member calls/texts the designated event coordinator to cancel if she is unable to attend a scheduled event and is giving less than 24-hour notice. This should be in addition to updating your RSVP status on Evite. Sending a private message on social media may not be received in a timely manner so private messages should not be sent in lieu of calling or texting with less than 24-hour notice. All phone numbers are listed on the member roster – if you cannot find the roster (sent with monthly newsletter) or cannot get in touch with the event coordinator, please contact a Board Member for last-minute cancelations.

Informing the event coordinator directly allows her to inform other members if:

 

1) they are the only ones who signed up for the event, or
2) an event needs to be cancelled due to lack of participation. If you are late to a function the group may not be able to wait so please ensure your timeliness.

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If an event coordinator cannot attend an event that does not take place at her home, the event will not be canceled unless noted otherwise by the coordinator in the form of rescheduling or canceling per this policy. In the event that the event coordinator is not planning to attend and you have to cancel with less than 24-hour notice, please let the other members who have RSVP’d know either through Evite or directly by phone/text depending on the situation. If there are less than three members planning to attend an event without the event coordinator and one can no longer attend with less than 24-hour notice, please contact the other members directly by phone or text to let them know as a courtesy. Please utilize the Board Members should you need any assistance in contacting other members or the event coordinator.

 

Event coordinators should use their best judgement to ensure that members who indicated “yes” are duly informed with updates such as cancelations or significant delays. Event coordinators canceling events with less than 24-hour notice should cancel the event by messaging those who have RSVP’d on Evite, posting the note on the Facebook group, and calling/texting individuals if it is truly last minute as many Evite email notifications can be significantly delayed and not all members may receive push notifications from Evite or use Facebook. This will prevent members or prospects from showing up to canceled events. Please utilize the Board Members should you need any assistance in contacting members.

 

Weather Guidelines
The MOMS Club of Castle Rock and Sedalia will follow the Douglas County School District policy for inclement weather. If the Douglas County Schools are closed due to inclement weather, then all MOMS Club activities will be cancelled unless noted otherwise by the event host/coordinator. If there is a 2-hour delay, it will be at the discretion of the event host/coordinator whether or not to continue the event as planned. Please use your own discretion for attending activities: when in doubt, call the event coordinator or host and check on Evite/Facebook/email for updates.

 

Moms-Only and Kid-Optional Events
We have a few events each month that are “moms-only” or “kid-optional”. A Moms Night Out (MNO) is always a moms-only event which is a time for moms to relax and take time for themselves away from their children as a majority of our events are aimed for our children. If you would like to attend an event but need to bring your infant in order to attend, please discuss with the event coordinator prior to attending to ensure it’s an appropriate event and that bringing your child will not be disruptive for other members attending these types of events. You are always welcome to suggest events that other members may enjoy for a Moms Night Out that would also be amenable for bringing your infant as well, such as a game night or dinner out. “Kid-optional” events are completely up to your discretion as some moms may be attending while their older children are in school or are with a babysitter, and others will bring their smaller or home-school children. Bringing your child depends on your level of comfort, your child’s level of comfort, and the nature of the event.

 

Final Note

It is up to the discretion of the Executive Board to issue warnings or consequences for problematic and/or multiple violations of this policy. Please be aware that the way events are handled may be subject to change depending on the current Executive Board, but the same principles should apply.